Secretary
Prepares materials, organises the meeting and documents its outcomes.
Megapolis video meetings
Structured video meetings
Connect documents, video and voting in one meeting workflow. For boards, committees and public authorities.
Meeting workflow
From agenda to minutes
Connect preparation, discussion and recorded decisions in a consistent working process.
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BeforePrepare materials
Bring the agenda, draft resolutions and attachments together for the authorised participants. The secretary checks that the meeting pack is complete.
Ready for discussion -
DuringDiscuss and vote
Participants review materials, join the video session and vote on agenda items. The chair follows the agreed meeting procedure.
Recorded decisions -
AfterPrepare minutes
Voting results and documents feed into the minutes. We configure approval, qualified electronic signatures and task handover around your procedure.
Ready for action
Document relationships
Decision record
- Meeting agendaItems and materials
- Voting resultDecision on an item
- Signed minutesBasis for assignments
People and responsibilities
Clear roles
Chair and participants
Discuss agenda items, manage the proceedings and make decisions within their authority.
IT team
Agrees accounts, access, video infrastructure, data retention and operational support.
Implementation scope
Your procedures
Megapolis video meetings combines DocNet document workflows with Cisco video technology. We agree the modules, roles, document procedures and acceptance scenarios.
Connecting Cisco Webex requires a separate check of compatibility, licences and available APIs. AI summaries, CRM integration and cost accounting can be separate DooxSwitch workstreams.
We start with a pilot meeting following your procedure, from preparing materials to documenting the outcome.
- Documents and voting
- Megapolis.DocNet
- Video communications
- Cisco
- Integration and support
- DooxSwitch
Describe your task
Discuss your meeting procedures, participants, existing systems and data-location requirements.